We live in a world in which many businesses are wanting to do their bit for the planet or simply thinking that the digital can entirely replace the physical. As a result, they are wanting to go paperless.
However, before you rush into making this decision, having a printer can actually still fulfil various different needs around the office. The following blog post will look closer at some of the main reasons why a printer may still be worthwhile.
Create Documents for Presentations
While a lot of presentations are done in the digital world and take place on platforms such as PowerPoint, there is certainly something to be said for handing out physical documents for customers to reflect on and take away with them. For this, you are going to need a printer – whether you are thinking about printer leasing or buying one new. There is no doubt that a physical handout can add something to a presentation, giving it a more real and tangible edge than it otherwise would.
Need for Hard Copies
Even in a world in which so much has been done with regards to making the world paperless, there is still a need for hard copies in certain situations and industries. This is often the case when it comes to legal documentation and submitting something official such as a tender. Without having a printer ready to go in the office, this can easily lead to a situation that is fraught with more difficulty than it strictly needs to be.
Multifunctional Devices
In the modern world, it may not be the case that a printer only has to operate in this sole capacity. In fact, it may be able to find a lease of life as a photocopier, a scanner, as well as giving you the ability to produce high quality documents. Not only this, but printers also tend to be much more compact than they once were, which inevitably means that they are not taking up a gargantuan amount of space within an office environment, or even need a room to themselves.
Check Out Visual Elements More Clearly
Sometimes, when you are staring at a physical screen for an extended period of time, this can easily lead to a situation in which you are struggling to get a true picture of what you had wanted to produce. For example, it may be the case that you are trying to create a new logo, but it seems like everything is starting to blur into one. For the situations like this one (that often crop up in a modern business) it may well be the case that a printer is a useful device to have around the office.
As you can see from the list of reasons that are found above, there is still a lot to be said for having a printer in a modern business. So, if you had initially thought that you could do without one, it may be time for a rethink.
Ingrid Maldine is a business writer, editor and management consultant with extensive experience writing and consulting for both start-ups and long established companies. She has ten years management and leadership experience gained at BSkyB in London and Viva Travel Guides in Quito, Ecuador, giving her a depth of insight into innovation in international business. With an MBA from the University of Hull and many years of experience running her own business consultancy, Ingrid’s background allows her to connect with a diverse range of clients, including cutting edge technology and web-based start-ups but also multinationals in need of assistance. Ingrid has played a defining role in shaping organizational strategy for a wide range of different organizations, including for-profit, NGOs and charities. Ingrid has also served on the Board of Directors for the South American Explorers Club in Quito, Ecuador.
