Today we are moving fast towards constant development of technology along with the innovation in its way of delivering. Bookkeeping is not any exception.
And choosing the right UK bookkeeping software for your business requires a lot of comparisons and research. Businesses whether small or large, have started equipping themselves with good uk bookkeeping softwares like Dext bookkeeping software, which not only provides smart digital accounting features but also evolves with your business towards growth.
Once you manage selecting your bookkeeping software, the training is another elephant in the room. You need your team on foot to study and understand every resource of the software – texts, images, videos, manuals, etc. within a particular time period. But it’s not that easy to understand it as it is to read about it.
Worry not! Here you will know the biggest challenges faced by UK employees while understanding a bookkeeping software.
1. Easy Theft of Working Hours
The bookkeeping softwares do not have the feature of logging time details of each employee working on it. Also, if an employee completes a big financial analysis, it can be easily stolen by other employees as all the employees have access to the software.
This glitch prevents employee performance reporting and management due to which HR and finance departments get into trouble. This discourages employees from learning the software completely and affects the company’s image within the employee circle.
Theft is not only internal but from external sources too.
2. Technical Jargons And Concepts
While training your employees for a uk bookkeeping software, you should always remember that not everyone comes from a commerce or technical background.
You have employees with arts, natural sciences, etc. backgrounds which aren’t familiar with the technical terms and concepts of accounting. And it is practically impossible for them to learn it all in a shorter period of time.
For this, you can ask your accounts and technical teams to train those employees in a simple manner with only relevant information required to perform their tasks.
3. Insufficient Onboarding Resources
The bookkeeping software providers sometimes do not provide sufficient onboarding resources for all types of employees to get acquainted with the software details. Then you may need to buy technical assistance services from the software provider to get detailed information.
For this, you can either train your employees with the help of your accounts and tech team members to cover up the left out parts, or before purchasing you need to confirm that the onboarding process includes everything.
Sometimes employees also face login issues while understanding a bookkeeping software.
4. Vulnerability To Login Issues
Keeping the same password for a longer period of time causes exposure of the system to the hackers and competitors. Even many-a-times employees face the login denied issues which delays the working and consumes a lot of time for the IT department to resolve the issue.
Therefore, it is advisable to keep changing the passwords so that the system can be kept secure without any login glitches. But during the understanding phase of the software, you can avoid this as there won’t be much data uploaded on the software database.
Also, make sure you’re not purchasing outdated software.
5. Outdated Software
To save the cost you may opt for outdated bookkeeping software, but it won’t be a fit for the long run. Once your UK bookkeeping software gets outdated, it forces you to feed in the data manually due to its incapabilities. This increases the risk of potential errors to your finance numbers. Also, the system loses data every time the software resets due to inability to handle huge amounts of data.
This outdated system lacks the capacity to build real-time data which leads to time consuming manual updation and eventually human errors. Also with huge data, the system causes disorganization in the system.
Hence, you should definitely switch to updated uk bookkeeping software versions for better performance.
Another biggest challenge is transferring files to various devices.
6. File Transfer Difficulties
You should always look for those bookkeeping softwares which provide easy saving of data in different formats. As it would be a big setback when you cannot send your data to your clients and have invested days of hard work into making it. Sometimes, even the softwares restricts file transfer to particular devices due to compatibility issues.
With UK bookkeeping software, you can easily save different file formats and can transfer data to various devices without any conversion issues.
Now you understand the crucial challenges faced by UK employees while understanding a bookkeeping software.
Conclusion
The training process of uk bookkeeping software is to be planned smartly to reap early learning and a small learning curve. You must address the challenges faced by your employees while understanding the software like, theft issues, data breach issues, onboarding, technical concepts understanding, etc. Your employees should also show enthusiasm and follow the steps carefully in doing so.
What challenges did your organization face while understanding bookkeeping software? How did you manage those challenges?
Ingrid Maldine is a business writer, editor and management consultant with extensive experience writing and consulting for both start-ups and long established companies. She has ten years management and leadership experience gained at BSkyB in London and Viva Travel Guides in Quito, Ecuador, giving her a depth of insight into innovation in international business. With an MBA from the University of Hull and many years of experience running her own business consultancy, Ingrid’s background allows her to connect with a diverse range of clients, including cutting edge technology and web-based start-ups but also multinationals in need of assistance. Ingrid has played a defining role in shaping organizational strategy for a wide range of different organizations, including for-profit, NGOs and charities. Ingrid has also served on the Board of Directors for the South American Explorers Club in Quito, Ecuador.
