Corporate and regulatory compliance is a prerequisite for ensuring the safety, security, and efficiency of any organization. Any violation of the organizational code of conduct or state policy might have a negative impact on the organization by inviting various penalties, fines, and criminal charges.
To avoid such mishappenings, compliance training of employees is crucial. Compliance training is the process of ensuring employees understand all the relevant laws, regulations, and internal policies that govern the function of your organization. It also ensures that they know how– and why– they need to adhere to them in their work.
Compliance training, though important, comes with its own challenges. Like-
- Lack of motivation from employees
- Lack of interest and engagement from employees
- Frequent updating and changing laws
- Negative attitude towards compliance training
This is when a learning management system (LMS) comes into the picture, as it eases the compliance training process. An LMS is a web-based platform used for planning and delivering online training.
1) Anytime and anywhere access
Sometimes, employees might feel disengaged during offline training due to workload and inability to build concentration during a specific time.
But an LMS helps in alleviating this problem as it provides the flexibility to access their eLearning course.
2) Instructor-led support
Instructor-led support allows you to shift from traditional classroom setups of learning to virtual classrooms. This can be useful in the following ways:
- Flexible training programs- the online training programs can be pre-planned, scheduled, and communicated easily.
- Immersive learning experience- with real-time participation, online learners can actively participate by asking questions and interacting with peer groups.
3) Fun Course Content Building
Building, maintaining, and distributing content is imperative for compliance training. If the content is unattractive and unable to draw the learner’s attention, it might make training dull and boring.
An LMS aids in intuitive content building. This involves usage of-
- Videos- not just engages your employee but also help them learn and retain information faster.
- Branching scenarios- it places learners into the role of decision-maker, allowing them to make better choices.
4) Gamification
Gamification in learning involves including game-like features- scoreboard, badges, leaderboards, etc that keep online learners motivated during training. It helps in creating a competitive spirit and incentivizes employees for the timely completion of the eLearning course.
5) Tracking and monitoring
It is often so difficult to make sure that the learner completes his training on time effectively. In big organizations, this becomes a more daunting task.
Training, when hosted on the LMS platform, can be tracked easily. The organization can get a regular sneak peek of online learners’ activities. You can know who has completed the eLearning course and who hasn’t. The online learners’ activities can also be monitored on a real-time basis.
6) Certification management
Certification of training is proof that the employee has completed his training. Keeping a track of who has completed the training is no less than a headache.
But an LMS can automate certification management by-
- Tracking eLearning course completion and awarding certificates
- Renewing certification in case of expiration or reassigning of a new eLearning course (in case of any change in the existing law).
7) Risk management
Maintaining digital records, which in case of litigation can be useful in proving that an employee was informed of specific laws and policies.
Conclusion
Compliance training acts as a defensive mechanism to prevent and mitigate any sort of risk. A full-featured compliance training software boosts engagement and retention of employees without making sessions dull and boring.
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